Patient Tracking with Risk Management System

Dynamic, color-coded patient tracking shows the status of each patient instantly.  At a glance, see open beds, waiting patients’ admission criteria status and for what they’re waiting. Custom screens in each area of the facility displays only the data you want to see.  Patients are tracked from pre-admission acuity assessments through disposition and alerts for interventions, time limits and test results are right on the tracking display.

See a global view of all patients in the facility, across the enterprise, or display only your own patients.  Patients can be sorted based on virtually any factor such as mass casualty, boarders, financial class or any other criteria.

The Wellsoft Risk Management System establishes the ability to implement complex risk management checks and flags during a patient’s admission. Examples of current rules built into the system include medication alerts based on a patient’s age and weight or warning messages for assessment scores.

Medical Records Management Tracking

Rapid feedback of documentation deficiencies promotes timely completion of the chart and initiation of the billing process. Overall paperwork is reduced as is the likelihood of losing pieces of a patient chart.

Drug & Drug/Allergy Interaction Checking

Check for possible drug-drug interactions or allergy/hypersensitivity reactions automatically or on demand.  Current medications and known drug allergies are checked against medications ordered, prescribed or dispensed. Immediate, up-to-date, clinically-relevant information on all U.S. prescription drugs, as well as off-label uses and dosage, herbal supplements, nutritional and over-the-counter products and new and investigational drugs.

Pharmacy Tracking

Enables rapid review of ordered medications by the pharmacist with the ability to modify and /or approve medications prior to administration by the nursing staff, providing rapid feedback to the ordering practitioner. Wellsoft Pharmacy Track facilitates the pharmacist in identifying potential patient medication safety issues as this track affords quick access to home medications and allergies for review.

Bar Code Medication Administration

Wellsoft supports the use of bar code generated medication administration information. This feature can improve patient safety by decreasing medication related errors and increases overall efficiency by allowing the nurse in the ED to verify medication orders for a patient in real-time at the point of care. This ensures that the right medication is given to the right patient via the right route, with the right dose and at the right time. Information captured is then automatically appended to each respective order in the patient’s order table. This bar coding technology may also be used in other areas such as Specimen Verification and Document Scanning.

Medication Reconciliation

Decrease the possibility of medication errors such as omissions, duplications, or drug interactions.  Designed to meet The Joint Commission’s current National Patient Safety Goals on medication reconciliation, the expanded medications table enhances the transition of care and increases patient safety through an enriched quick entry mechanism that includes the ability to capture the source of the information as well as document the physician’s review and sign-off without further encumbering the discharge or admit process. The final compilation is a concise and easy to read form that can be printed out along with the patient’s discharge instructions or may be sent to the inpatient unit upon admission.

Medication Verification & Exchange

Manage patient medication information and improve patient safety by electronically exchanging the list of patients’ medication history including home medications, prescriptions and medications administered. Wellsoft’s Medication Verification & Exchange feature allows for bi-directional exchange and synchronization of codified home medication and prescription information and medications administered across the hospital enterprise.

Drug Dosing Calculator

Automatic weight-based dosing calculations are integrated into medication ordering process including alerts based on minimum/maximum doses. A significant risk management enhancement, Wellsoft provides a medication display that works with orders and/or prescriptions.

Automatic E-Mail

Automatically e-mail selected patient information to the follow-up physician or outpatient behavioral health facility from within Wellsoft utilizing the SMTP protocol.

Automatic Faxing of Patient Information

Automatic and manual faxing of patient information is available.  All reports and documentation generated through the Wellsoft system can be faxed to the private physician, managed care provider, etc.  All transmissions are automatically logged within the system. Right Fax Server or similar required.

Automatic Paging

Easily page one person or a group of individuals automatically with Automatic Paging. Virtually any event of the facility’s choosing can automatically trigger a page through an SMTP or SNPP server. Examples include: page a technician when a respiratory order is placed or page an entire trauma team.

Internal Messaging

Quickly and easily communicate with other users by sending and receiving real-time messages from within the system. Internal messaging provides individual or group messaging, message forwarding, and “new message” notifications. Messages are secure, spam-free, and delivered instantly. Users can check their mailbox anytime and from anywhere within the application. Wellsoft users can exchange and broadcast information to a large group of people easily and efficiently.

Enhanced Audit Module

Audit events such as changes to fields, addition, deletion and merging of records, access to record and editor displays and access to printing and the find function and log them to a dedicated, security restricted module. All data captured in this module can be reported upon, e.g. who printed a particular record, etc.

Real Time Dashboard

View a real-time snapshot of what is happening in your Facility at this moment.  The dashboard will show you how many patients are waiting at each status, LOS for each area, patients by nurse, doctor or any other information you choose. An easy-to-use button on the top of every display screen shows you the state of your facility quickly — from any place in the program or any workstation in the facility.

Standard & Custom Reports

Automatically generate a wide variety of reports, including 3-dimensional color graphics formats using the Wellsoft integrated report writer. Powerful and flexible, this tool produces many standard reports including patient log, acuity reports, time points analysis, waiting times and many more. Wellsoft also provides custom reports such as management studies and annual statistical reports. The client can design their own reports or Wellsoft will configure reports and download them as part of the Software Support agreement. Data can be exported to a third party reporting tool if desired.

Faster and more efficient facility charge capture can be achieved using automatic charge capture and coding. All associated service codes along with their corresponding CPT codes will be populated as soon as a procedure is documented, a medication is given, or an order is completed. The chargeable items and codes can be displayed, printed or sent via HL7 interface to a billing system. This feature enables the hospital to generate a more accurate bill, completely supported by the medical record.