Medical Data Conversion & Extraction

Secure and seamless medical data conversion and migration


We are medical data extraction and conversion experts with three decades of experience. Hospitals, medical practices, IT consultants, and healthcare software vendors  leverage our expertise to extract, convert, and migrate healthcare data to the practice management or EHR system of their choice. We can help your practice retire legacy software or clean up your hospital or company’s IT portfolio. We specialize in:

  • Medical data extraction (documents, images, text)
  • Converting data to meet new system requirements
  • Advanced data transformation

Common Applications:

  • Medical practices and hospitals moving to a new EMR or PM system
  • Software vendors and healthcare consultants supporting clients who are changing system data

Migrate data to or from any medical information system with our secure, accurate, and timely medical data migration services. We have performed thousands of EMR and PM system data conversions and migrations, building a vast library of data extraction and conversion techniques that ensure a successful, complete data migration.

Whether your practice is moving to a new system or you are an organization acquiring facilities that need to be migrated to your standard system, we make the move less disruptive to clinician and administrative staff workflow. We have a deep understanding of what goes into a successful data conversion and know how to avoid common obstacles. We also know how valuable data is to healthcare practices and patients. Patient healthcare data is used to make healthcare decisions affecting  lives.

MOS had solutions we had not seen. They are knowledgeable, deliver remarkable turnaround times, and customize solutions that please our customers.

Linda Rajlevsky

MD Systems and Solutions, Inc.

We protect that data by remaining dedicated to these key pillars of data migration success:

We keep your medical data secure throughout the data extraction, conversion, and migration process.  Data never leaves the U.S. and the highest encryption standards are used in transporting your data. Additionally, we confirm a plan for archival and destruction of any copies of your data.

We faithfully reproduce your data so that your workflow remains seamless and your practice remains legally compliant throughout any system transition.

A successful medical data migration requires close collaboration between the practice staff, our conversion specialists, and the new system vendor. We are experts at facilitating collaboration between all three parties from data migration planning to the final performance review.

We know how crucial it is for converted data to arrive on schedule, which is why we work hand-in-hand with your team to ensure we meet your project milestones. We understand that migrations to new systems often requires provider and staff training and data is often the final linchpin standing between you and hitting the ground running with your brand new PM or EHR system.

View full list of systems we service.

Available Services


Data Data Extraction and Conversion

We extract data from your legacy system (whether it’s data, documents, or images) and transform it into an intermediate format for a new vendor to complete or directly into your new system. We can convert any medical data your practice relies on, including:

Patient registration, Insurance coverage, Account notes, Balances, Preferences, Provider Relationships

Charges, Payments, Insurance/Patient Responsibility – Balanced to the penny!

Work Flow
Appointments, Recalls, Referrals

Discrete Clinical
Visit Summaries, Lab results, Allergies, Conditions, Medical History, Family History, Social History, And More

Scanned Documents, X-Rays, Ultrasounds

Word, PDF, Free Text

Bundle with Other IT Services

When you bundle with other solutions, you get just one partner to help you succeed and the efficiency of integrated solutions. From hospitals to physician practices, Medsphere is your go-to resource for all healthcare IT needs.


Medical Data Archival and Storage


Medical Data Interfaces and Hubs

Schedule a Consultation

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