Healthcare Data Archiving Solutions | Medical Data Archivals and Hosting | EHR / EMR Archive

Retire legacy systems, retain the medical data you need.


Is your practice or hospital paying maintenance and IT costs on old systems you no longer use? Or are you a recently acquired practice or a retiring provider winding down your practice? Medical data archiving can help you decommission your old system and remain compliant with medical data records and archival requirements. Leverage our custom data extraction and archival services to retire legacy systems and the upkeep costs and security risks that accompany them.  We compile your legacy data into a custom archive that can be viewed as needed, locally through a PDF archive or hosted in the cloud. Options include:

  • Self-hosted data archival and storage
  • Cloud-hosted data archival and storage

Common Applications:

  • Retiring doctors
  • Practices recently acquired by a hospital
  • Hospitals decommissioning legacy systems
  • IT companies supporting mergers and acquisitions

There are two parts to data archival: the data extraction and creation of an accurate and complete set of records; and the archive management platform for accessing the archive. We can help with both.

About our Medical Data Archival Services:

  • Flexible formatting of the data for optimal readability
  • Comprehensive validation process to ensure accuracy
  • Ability to extract and compile discrete data
  • All data handling by U.S.-based systems and staff

About our Archive Application Platforms:

  • Basic application for locating patients and view/printing the records
  • Advanced-level application adds user access control and logging for full HIPAA compliance
  • Enterprise-level application allows managing multiple archives from multiple sources
  • Self-hosting or cloud hosted by us
  • Quickly locate patients with our fast and flexible patient locator tool
  • Log and report archive access by user and chart
  • Accessible by multiple users at once
  • Option for discrete data store enabling virtual views and reports
  • Full data encryption

I recommend MOS because they are knowledgeable. I trust them. I wouldn’t let anyone else work with my data.

Sharon Ramnanth

New York Orthopedics

Why Micro-Office Systems for Healthcare Data Archiving and Hosting?

Protected from beginning to end – first and foremost, your data must be kept secure from beginning to end of the process. HIPAA regulations govern the privacy of patient data, but even more important is the security of your data which contains highly-prized patient identifier info. With MOS, your data never leaves the U.S., and is only accessed by U.S. based staff. The highest encryption standards are used in transporting the data from your facility to ours and back. We also confirm with you the plan for archival and destruction of copies of the data.

Faithfully reproducing your data – you have been entrusted with patient’s healthcare data, which is used to make healthcare decisions affecting their lives. You also have legal requirements to maintain copies of the records for a number of years. We take this responsibility seriously, to ensure we migrate the data as completely and faithfully as possible.

Team effort with all parties – A successful conversion is a close collaboration between the practice staff, our conversion specialists, and your IT resources. We are experts at facilitating the planning, communications, validation and final performance of the conversion with the participation of all parties.

Delivered when agreed – We work hand in hand with you to meet the milestones and schedule that have been planned, so that you do not need to pay maintenance on your old system any longer than necessary.

View full list of systems we archive.

Available Services


Data Archival

We have 30 years of experience with archiving EMR/EHR and practice management systems. Our medical records archiving services are always secure, timely, and custom to each practice’s unique needs. We archive all types of data from demographic and financial, to work flow and discrete clinical data. No matter whether you have raw data or images (like scanned documents, X-Rays, and ultrasounds) or documents (like Word documents, PDFs, and Free Text), we can help you create a complete, compliant, and readily accessible medical data archive.

Bundle with Other IT Services

When you bundle with other solutions, you get just one partner to help you succeed and the efficiency of integrated solutions. From hospitals to physician practices, Medsphere is your go-to resource for all healthcare IT needs.


Medical Data Extraction and Conversion


Medical Data Interfaces and Integration

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