Data Conversions, Extractions, and Archivals

Reliable migration and archival of demographic, clinical and financial data.



Systems We Regularly Migrate and Archive

Micro-Office Systems has performed data extractions, conversions, and archivals on these EHR and PM systems many times across a variety of circumstances. This is a partial list of the systems that we regularly work with. Contact us if you need a conversion or archive that's not on this list.

Medical Data Migration


Retire legacy systems, retain the medical data you need.

Is your practice or hospital paying maintenance and IT costs on old systems you no longer use? Or are you a recently acquired practice or a retiring provider winding down your practice? Medical data archiving can help you decommission your old system and remain compliant with medical data records and archival requirements. Leverage our custom data extraction and archival services to retire legacy systems and the upkeep costs and security risks that accompany them. We compile your legacy data into a custom archive that can be viewed as needed, locally through a PDF archive or hosted in the cloud.

I recommend MOS because they are knowledgeable. I trust them. I wouldn’t let anyone else work with my data.

Sharon Ramnanth

New York Orthopedics

Key Benefits:

  • Flexible formatting of the data for optimal readability
  • Comprehensive validation process to ensure accuracy
  • Ability to extract and compile discrete data
  • All data handling by U.S.-based systems and staff

Medical Data Archival and Hosting


Retire legacy systems, retain the medical data you need.

There are two parts to data archival: the data extraction and creation of an accurate and complete set of records; and the archive management platform for accessing the archive. We can help with both.

I recommend MOS because they are knowledgeable. I trust them. I wouldn’t let anyone else work with my data.

Sharon Ramnanth

New York Orthopedics

Key Benefits:

  • Self-hosted data archival and storage
  • Cloud-hosted data archival and storage
  • Retiring doctors
  • Practices recently acquired by a hospital
  • Hospitals decommissioning legacy systems
  • IT companies supporting mergers and acquisitions

Medical Data Interfaces and Hubs


Share data across disparate healthcare IT systems.

Many healthcare facilities juggle a hodge-podge of clinical, financial, and imaging systems. Sound familiar? We can help save you time and ensure your systems are all up-to-date with our customizable medical data interface and hub services. We create reliable, robust, and invisible interfaces that allow your organizations critical systems to share data.

I recommend Micro-Office Systems interfaces because they customized a solution to meet our needs. MOS is great for companies that don’t have IT staff. Aside from being great people to work with and understanding what we needed, they kept us involved.

Craig

CNH Associates

Key Benefits:

  • Seamlessly send demographics, appointment information, and charges to and from your EHR and PM system
  • Share demographics and charge data between hospital IT systems and medical practice PM systems
  • Send demographics to labs in a continuous feed or on a request basis or automatically send lab orders and lab results between your practice PM and lab system
  • Streamline your transcription process with our demographic interface templates
  • Leverage an interface to map appointment data and order data to create a patient worklist for Radiology equipment, including X-Rays, Mammograms, and Ultrasounds

Intelligent Workflow Automation


Automate your practice workflow pain points.

Our experienced intelligent workflow automation experts work with your facility to complete a comprehensive workflow analysis. Through this analysis, we identify opportunities to streamline business processes. We then apply a range of technologies such as Robotic Process Automation (RPA), optical/image character recognition (OCR/ICR), and Artificial Intelligence (AI) to fully automate those existing workflows so that your organization can operate more efficiently and productively.

They made our billing process way more efficient. I saved a ton of time and it has really helped from an accounting standpoint. In the past, the process was a lot more manual.

Craig

CNH Associates

Key Benefits:

  • Automation of any daily workflow
  • Increase integration across the continuum of care
  • Reduce medical errors
  • Increase collaboration across departments
  • Adapt performance as appropriate to the needs of the workflow

Patient Communication Gateway (PCG)


Build a healthier practice with continuous patient engagement.

Our patient engagement suite is built to streamline and enhance the natural patient practice cycle, saving your staff time and engaging patients each step of the way. We deliver automated notifications across all channels that meet the needs of your practice and the expectations of your patients, including voicemail, mail, secure email, SMS/text, and patient portal secure delivery.

It’s taken a lot of work off my plate. I appreciate that the patients arrive well-informed and there is no doubt about an appointment time.

Practice Administrator

Key Benefits:

  • Keep schedules full and moving
  • Let patients pre-register electronically
  • Facilitate patients showing up on time
  • Collect Copays, balances, and procedure deposits paid in advance
  • Easily deliver focused aftercare
  • Get 5-star patient reviews and a sterling reputation
  • And earn more referrals from satisfied patients

Ready to get started?

Schedule a consultation with a Medsphere Solutions Expert today.

Request Consultation